The Audit tab is a privileged platform operation for Workspace Administrators only which delivers an efficient, activity focused overview of activity taking place in a workspace. It holds a number of pieces of detailed information demonstrating how a workspace has been used, identifying which users have looked at which workspace assets, as well as where and when this activity takes place.
Clicking on the Audit tab displays a chart offering user tracking across resource access, files and dataset uploads.
The Audit tab charts show how the workspace has been used over time. You can change the timeframe covered – from a single day to weeks, months up to 2 years – using the dropdown menu at the top right of the chart.
- Access Levels shows the number of distinct users who have accessed a workspace over a period of time.
- Files shows how many files were created and their file types.
- Dataset Uploads shows the successes and failures of loading CSV files into the workspace.
Beneath the graphical display a table details all workspace events which have occurred, e.g. when users have accessed the workspace, added notes or deleted files. Each interaction is assigned a unique identifier number, seen in the Identifier column, which ensures accurate monitoring of workspace transactions.
The table displays 10 rows of information by default. However, this can be expanded to show up to 500 rows using the dropdown. The resulting information can be sorted by clicking on a column header and filtered by clicking on a value. The table can also be scrolled through using the page number or Next > buttons below the table.
Clicking on an individual user name in the Who column limits the table to only show audit events involving that specific user. Likewise, any column can be filtered by any value within it, e.g. file_access within the What column. After filters have been applied, simply select the ‘Clear Filter’ command to revert the table back to an unfiltered state.
The right hand sidebar contains high-level summary information about the workspace including:
- All Users: the number of users which have access to the workspace
- Active Users: the number of users that have ever accessed the workspace
- Columns: the number of columns of data that the audit table contains
- Rows (est.): the number of rows of data that the audit table contains
- On Disk Size (est.): the amount of disk space that the workspace is consuming
You can also use the ‘Refresh’ button in this area to ensure that you have the most up to data audit information available.